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" ... Email is the obvious answer here, but it needs to be used with a certain amount of caution to avoid the discussion descending into long email threads, with scores of uninterested people being cced in. Indeed, in these circumstances, an email exchange could potentially be an even greater drain on productivity than a meeting would be. Another alternative would be to hold a conference call. There is something about the medium that usually encourages people to be a lot more succinct about what they say, and to get to the point faster, than they would in a meeting room environment. Then there are collaboration tools, such as Slack, which can reduce the need for certain types of meetings altogether since they keep everyone in the loop and act as a record of what has been discussed. ... "